The Events Coordinator supports the execution of multiple Owner and Prospect for UHNWI client events throughout Europe. The Events Coordinator will support the department with providing exceptional, money-cant-buy experiences for existing clients to strengthen relationships and encourage loyalty, always with the NetJets brand front of mind. This will be achieved by pro-actively maintaining and supporting systems; managing invitation guest lists; managing assigned events; providing support on larger events and assist in all other areas of event organisation ensuring that the department runs smoothly and effectively while also executing flawless events, on-brand, on-time and within budget.
This position requires 30 travel to events European-wide.

•Assists in the planning of the largest, most high profile planned events with a constant focus on budget parameters;
•Support Events Leads with the management of larger, high-profile Owner events;
•Manage allocated headline events, smaller partner events and statics to include pre-event and on-site briefings, and all coordination with suppliers and Sales team before the event and on-site;
•Ensures on-site flawless execution supporting pre-event communications, guest arrival process, onsite event management, onsite print, Owner gifts, post-event communication, etc;
•Wrap up of events, including post event reporting and analysis;
•Preparation of all relevant event documentation
•Working with relevant teams across the business to support flawless execution of events;
•Produce clear project plans and event budgets for each event and coordinate with all areas of Marketing and Communications;
•Prepares and ensures contracts are put in place for each event and signed and returned by clients;
•Oversight of respective event budgets related to the project;
•Contribute to all aspects of event management from location selection to catering etc;
•Execute events efficiently and with an eye for detail and continuous improvement;
•Ensure that all aspects of the event are managed in line with NetJets branding;
•Manages Owner communication inbox for events in progress. This is key to the success of the event and allows the team to identify unique opportunities to enhance the Owner experience;
•Demonstrate excellent response skills at all times;
•Ensure all client interaction is first class and beyond expectation;
•Manage event admin requirements;
•This includes but not limited to, raising POs for events and submitting invoices in a timely manner and ensuring invoice tracker is up to date;
•Managing team travel and shipments to events;
•Contracts and AFEs;
•Ensuring pre-event to communicate to the Sales team on which Owners/Prospects are attending and post-event on who attended to give accurate figures for analytics;
•Facilitate solutions regarding any issues that affected an event;
•Problem-solving quickly, efficiently and accurately to provide the best outcome;
•Liaising with the Events Leads to come to the best solution;
•Quick thinking and proactive approach to ensure our customers receive the best results at the events;
•Help in the execution of overall company and event goals and objectives of the Events and Marketing team;
•Follows and executes yearly event goals and objectives set out by the Senior Events and Partnerships Manager;
•Maintaining a can-do attitude with the goal to always improve and adapt to change;
•Contributing to the overall success of the company through the Events programme, for example, providing the Sales Team with a platform to sell to their clients and prospective clients;
•Tracking all flight revenue and new deals input through the events programme;
•Consistently striving for better results and improved systems/processes;
•Research into new projects that could suit the NetJets events programme.

Essential:
•Minimum 3 years experience in the luxury events industry;
•Fluent in English written and verbal;
•Outstanding written and verbal communication skills;
•Excellent presentation;
•Strong vendor relationships;
•Excellent Microsoft Office skills, including Excel, PowerPoint, Word and Outlook;
•Highly organised with excellent planning skills and ability to prioritise tasks;
•Creative thinker, able to keep calm in a busy environment;
•Will have worked end to end on projects, from concept to production and delivery to final reconciliation post event;
Preferred:
•Post Grad in Events Management;
•Knowledge of one or more European languages (French, German, Italian preferred);
•Experience with Salesforce;
•Experience of dealing with VVIP/High Net Worth Individuals